Human Resource Officer

Job Description

HEFDC Group is looking for a Human Resource and Administration manager to provide their expertise in successfully recruiting and retaining the best talent for the company; and managing the Human Resources docket.
The Human Resource Officer will play a vital role in the growth and development of HEFDC in terms of staff productivity as well ensuring staff adherence to the company rules and regulations and with smooth functioning of the team. The position requires an all-rounder professional whose role includes supporting human resource development and management, with proved skills and experience in formulating of robust HR policies for the employees, and implementing them. Ideally, the individual should be well versed with jobs analysis and design, hiring and selection, training and development, compensation and benefits, succession planning, employee engagement and more.

Roles and Responsibilities

• Selection and recruitment and induction of new employees, terminations and resignations, promotions and transfers.
• Schedule job interviews and contact candidates as needed
• Publish and remove job adverts
• Advise finance and administration manager on Salary, compensation and benefits of HEFDC personnel
• Deal with Performance issues, staff welfare and resolve conflicts
• Advise department heads on HR issues and local labor laws.
• Arrange training and monitor training data, write job descriptions, policies and procedures and strategic personnel planning.
• Develop HR Systems, review HR manual and advise any necessary changes.
• Develop training and onboarding materials
• Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, and reducing legal risks
• Provides day to day performance management guidance to line management (coaching, counselling, career development, disciplinary actions).
• Insurance packages and rates
• Travel and ticketing including accommodation for personnel and consultants
• Record attendance and checking timesheets
• Managing time sheets based on the approved Level of Effort Human Management/Administration Responsibilities
• Monitor all office and administration activities including maintenance and insurance
• Work closely with other managers and assist in achieving the company’s strategic goals.
• Initiate and implement, in consultation with the Finance and Administration manager, activities that benefit the company, staff and clients in terms of culture, working environment, staff relations and job skills among others.
• Insurance packages and rates
• Develop and maintain policies and procedures
• Plan management events and meetings
• Maintenance/administrative suppliers and rates

• Administration activities including housekeeping and maintenance, security
• Travel and ticketing including accommodation for personnel and consultants
• Oversee day to day office activities
• Record attendance and checking timesheets
• Managing time sheets based on the approved Level of Effort
• Any other duties

Human Resource Planning

 The position will support the HEFDC to make strategic decisions and will envision the organization’s future needs, such the kind and number of people it needs depending upon business requirements.
 The position will be responsible for analyzing and planning the upcoming organizational objectives, including tentative projects in the pipeline, workforce requirements and optimal use, recruitment methods and strategies, market fluctuations anticipation and more.

Performance Management

The position is responsible for Performance management as an important human resource function. You will support managers monitor and review employees’ performance and overall contribution to the achievement of project objectives and organization’s Key Performance Indicators (KPIs). The position will ensure that performance management will set clear employee expectations, define robust key result areas (KRAs) to ensure productivity and
determine individual training and performance plans in sync with the organizational goals and objectives.

Learning and Development

The position will ensure empowering employees will be done to enhance their skills for career advancement using a learning management system. Learning and development bridge the gap between the existing and future workforce. The position will be responsible for ensuring HEFDC identifies the training needs of an employee at early stages and provides a structured training plan for growth and development to ensure success of the organization in achieving projects’ objectives.

The position will ensure HEFDC benefits from the promotion of learning and development and that this will boost employee performance and job satisfaction, encourage innovation and creativity, improve risk management capabilities and reduce employee turnover rate.

Rewards and Recognition

The position will be responsible for understanding the employees’ worth and their contributions to growth and development of the organization. Will be responsible for giving due consideration to team members at the right time and propose them for reward/recognition to ensure they feel worthy, appreciated and motivated to give their best.

Compensation and Benefits

Compensation and benefits are prime motivators for employees to join or remain with a business. Companies offer attractive compensation and incentives to attract the best talent, retain existing employees and boost their image as competitive players according to industry norms.

Policy Formulation

Policies are the backbone of an efficient and effective business. A well-designed policy framework entails a company’s working principles and procedures to operate successfully. An organization without strong policies won’t survive long and can suffer from inconsistent decision- making.

Qualifications

• BSc in Human Resources Management or relevant field
• Registered and certified by the Institute of Human Resource Professional body
• Certified Human Resources Professional (CHRP-K)
• Qualification in Business Management will be an added advantage Experience
• Five (5) to eight (8) years’ experience in HR administration role, management experience will be a plus
 Good knowledge of “Best Practices” in HR Delivery.
 Be proficient in the use/application of Human Resource Management Information System (HRMIS)
• Must have experience in managing teams, especially from consortium partners.
• Ability to initiate/manage cross-functional teams and multi-disciplinary projects.
• Must have critical thinking, decision making and problem solving skills.
• Be skilled as a good organizer.

Referees:

Provide an education and work referee.

Language

Fluency in English and Kiswahili

Additional Information

The recruitment process will strictly follow the HEFDC procurement guidelines and HR guidelines. The list of essential functions might change based on arising requirements introduced on the finance management and administration of the program.

Send your application send to: info@hefdcgroup.org
Application Deadline – 24 th May 2023